How to Write a Letter

In today’s technology world, technology is upgrading itself so fast. Even though, the need for letters is not that much degraded. Almost in every field, there is a need for letters. ‘How to Write a Letter?’ is a big problem faced by many of us. Getting proper knowledge about the letter is a must in today’s world. We have also covered the article on ‘How to Write an Essay‘. So, to fulfill your requirement about ‘How to Write a Letter?’, we are ready to take you on the journey of detailed information.

How to Write a Letter?

Following some well-structured formats about the letters provide us with a great source of information. Getting a satisfactory solution for ‘How to Write a Letter?’ is your foremost requirement & providing the information is our responsibility. So, here we go towards it.

Different Types of Letters

  • Formal Letters
  • Informal / Personal Letters
  • Business Letters
  • Resignation letters
  • Complaint letters

Letter Format for Formal Letters

Beginning of the letter

  • This type of letter is very useful to reflect your personality through the way you express it.
  • Begin with writing your own address carefully in the left-hand side corner of the letter.
  • It should include your name, address & the date. You may add an email & contact number if you wish to.
    • The date format 1: November 10, 2020
    • The date format 2: 10 November 2020
  • Add the sender party’s name & address below yours carefully.
  • Review once whether the content you have added is appropriate or not.

Writing the salutation

  • Greet the person you are writing to.
  • You may start with ‘Dear X (Name of the recipient)’ or /Dear Y (Name of the job title)’.

Writing a body of a letter

  • In a brief way, introduce yourself with the reason for writing to the recipient.
  • Mention your objective of writing a letter in a clear way.
  • Highlight your main points here.
  • Mention your motto in the first paragraph. If needed elaborative data, use the next paragraph too.
  • Make use of simple language

Writing the Closing or Ending of Letter

  • You are going to write here a brief summarizing paragraph regarding which topic you are writing.
  • Express your regards towards the receiver in a simple way.
  • You may use ‘Thank you, Sincerely, Sincerely yours, Regards’ etc.

Letter Format for Informal Letters

Beginning of the letter

  • There is no need to start with following the formalities like we use informal letters.
  • Simply mention the name of your close friend or relative to whom you are writing.
  • The only mandatory thing here is the date.

Writing the salutation

  • Start with ‘Dear X (Name of the recipient)’.
  • You may add exclamation also to express your feelings towards them.

Writing a body of a letter

  • Write down the things in a clear and focused way.
  • Share the things related to the mutual interest of both parties.
  • Maintain the flow or tone of the letter according to the receiver on the other end.

Writing the Closing or Ending of Letter

  • You may have multiple ways to express the ending as per the receiver.
  • The options for ending are like ‘Cordially, Warm regards, Lovingly’ etc. You can choose any of them depending upon the receiver.

Following the above-mentioned steps you can write a letter in a better way.

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